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RACE TO KENYA ELECTIONS 2017: OVERVIEW OF THE KENYA ELECTION CAMPAIGN MANAGEMENT SYSTEM VER 1.0

The race to Kenya Election 2017 is on with now exactly only one year and six months (548 days) remaining to Tuesday, 8th August, 2017. It will Kenya’s eleventh General Elections since independence in 1963 and the second under the new constitution.

The Kenya Election Campaign Management System version 1.0, (KECMS) designed and developed by Systex Solutions of Nairobi is the first and so far only Election Campaign Management software that has been specifically designed to handle Kenya Election campaigns by various aspirants from Presidential to Ward elections (County Assembly Members-MCA).

The software has been integrated with the Kenya Election Database version 2.0, also developed by Systex Solutions and the only Election Data Analysis and Strategic Election Planning software in the Kenya market (visit Kenya Election Database website at www.kenyaelectiondatabase.co.ke ).

In Kenya there are usually two types of election campaigns, the “jua kali” type, where the aspirant simply announces he or she intends to stand for a particular seat then goes on to print posters and hold campaign rallies, hoping to win. The other is the Strategic Election Planning (SEP) type, a well-coordinated and polished campaign using demographic data and ground-based social media networks. US President Barack Obama used such a system in both the 2008 and 2012 elections, the latter one pulling a surprise win over the Republican candidate Mitt Romney. The recent Kericho Jubilee Alliance Party senatorial nomination is another example of SEP, where a young, relative unknown candidate pulled a surprise win over veteran politicians.

The KECMCS version 1.0 combines an Election Data Analysis and Strategic Election Planning software and an Enterprise Resource Planning (ERP) software into a single application, the first time this has been done for Kenya Election campaigning. The software will guarantee an aspirant full control over his election campaign from resources to finance, as seen in the modules:-

ELECTION CAMPAIGN

1. Aspirant Details

2. Campaign Events

3. Campaign Trips

4. Facility Booking

5. Campaign Committee

6. Campaign Committee Members

7. Campaign Departments

8. Voter Cells

9. Voter Cell Members

10. Campaign Correspondence

11. Campaign Correspondence-SMS/WhatsApp/Facebook

12. Campaign Advertisement

13. Election Laws (Electoral Act, Regulations & Political Parties Act)

14. 2017 Elections Operation Timelines

CAMPAIGN STAFF

1. Campaign Staff Details

2. Campaign Staff Duty Roster

3. Campaign Staff Attendance

4. Campaign Staff Payroll

5. Election Agents

6. Election Agents Attendance

7. Election Agents Allowance

8. Campaign Volunteers

9. Campaign Volunteer Allowance

CAMPAIGN FINANCE

1. Campaign Bank Accounts

2. Campaign Budget

3. Campaign Budget Item Details

4. Campaign Budget Item Control

5. Cash Book Transactions

6. Campaign Donors

7. Campaign Donations

CAMPAIGN LOGISTICS

A – CAMPAIGN TRANSPORT

1. Campaign Vehicles

2. Campaign Transport Request

3. Campaign Vehicle Movement

4. Campaign Vehicle Service

5. Transport Hire Booking

B – CAMPAIGN SUPPLIES

1. Supplier Details

2. Store Items

3. Store Category

4. Store Purchase Order

5. Store Requisition

6. Store Item Issues

 C – CAMPAIGN SECRETARIAT

1. Campaign Office

2. Campaign Office Rent

3. Campaign Office Rent Payments

4. Campaign Asset Type

5. Campaign Asset Type Data

6. Campaign Asset Inventory

7. Campaign Asset Details

8. Campaign Asset Maintenance Details

9. Campaign Asset Maintenance History

The KECMS has 232 reports including correspondence with the aspirant’s letterhead and photo hence no need to use MS-Word or print letterheads. Letters and memos can be sent via E-mail and SMS/WhatsApp and also Facebook postings can be sent to staff, Election agents, volunteers and voter cell members from the software.

The KECMS is integrated with Kenya Election Database, which is a record of the ten General Elections and two Referendums held since independence in 1963 representing an aggregate of 107 million registered voters and 142 million valid votes cast in national elections and 15 million in the Referendums. The Database is a collection of well researched and detailed analysis of all parliamentary elections since 1969, presidential elections since 1992, by-elections since 1993 and results of both 2005 and 2010 Referendums. It also has full results of the 2013 General Elections in respect of Presidential, Parliamentary, Senatorial, Gubernatorial and Women Representative elections. It is updated with results of all national by-elections since the 2013 General Elections. The Database has full results of 4,300 constituency and county elections covering 22,000 candidate results and is the only single source of full General Election results available in the market (Even the IEBC does not have historic election data).

The Database also includes details of all 210 old constituencies and the 290 new constituencies, created in 2012, including history, administrative area covered, population, land area, maps etc; details of the 1,450 county assembly wards; details of 180 political parties including the 60 officially registered parties, and their symbols; 2009 population census for all 8 old provinces, 47 counties, 158 districts, 635 divisions, 2,724 locations, 7,150 sub-locations; and 215 urban centers. The Database has the results of both the 1999 and 2009 Census, hence can also be used for social, marketing and consumer research. It also has 2015 and 2017 population projection for each Region (Province), County, Sub-County (District), Division, Location and Sub-location and also for each Constituency and Ward. The Database has details of registered voters from 1969 to December, 2012 and analysis of population vis-à-vis registered voters. The user can update latest voter registration figures by Polling Station, Ward, Constituency, County and Regions as the IEBC embarks on voter registration from February, 2016.

The Database has details of all candidates who have ever stood in any General Election since 1969, including gender and status, i.e. incumbent, former winner, previous candidate or newcomer. The Database has over 650 reports some of which are unique to this Database, e.g. Constituency notes, Political party notes, Kenya election history, women candidates, etc. The database is the most comprehensive analysis of Kenya General Elections and contains more reports (650) than the IEBC website.

If you are an aspirant, campaign manager, political party official, etc then this software will give you a head start on other aspirants. You will also receive an e-booklet on “Strategic Election Planning” (SEP) which is only available to those who purchase this software. Professional Campaign Managers can use the software to run several campaigns at the same time and for different elective posts and also use it for subsequent By-Elections.

The KECMS runs on Microsoft Access platform and can be downloaded from a Dropbox link after purchase. It is a fully menu-driven, point and click software and is user friendly and uses the DIU (Download, Install and Use) concept. No user license is required and a User Manual is provided. A demo version can also be downloaded that shows how a fictitious aspirant uses the software. Your PC or Laptop must have MS Access version 2002 or later versions already installed.  It comes zipped hence must be unzipped and installed on your hard-drive. It is about 900 MB in size. The software costs only Kshs 14,700/= but if you wish to purchase the Kenya Election Database separately then it costs only Kshs 2,000/=.

If you wish to purchase this unique, only one of its kind software then:-

E-mail: systexsolutions@yahoo.com   

Or call: 0722751753

To download the free demo version then send request for Dropbox link to the above email address with subject “Request for KECMS Demo”.

© 2016 SYSTEX SOLUTIONS P O BOX 2523-00200 CITY SQ NAIROBI 

 

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